CT guidebook 2010

Volunteer Responsibilities

With the exception of the coaches, all workers of swim meets are volunteers.  The swim team could not succeed without its volunteers.  At home meets we require families work a minimum of 3 meets, or volunteer for another organizational volunteer position in place of the meets. Included in this packet is a list of jobs for each home meet.  Mike Heinz is coordinating all the volunteers for the 3 meets positions.  Contact info for Mike is listed above.

Snack Bar 2010 -All families are required to donate 2 food items for the snack bar.  You should have already signed up for these food items at registration.  Ask Wendi Cunningham (see contact info above) what is appropriate to donate.  You will be getting email correspondence requesting donations if you have not already signed up to donate 2 items.

Home Meets – Home meets are any meets that CT hosts and that take place at our pool.  There is a lot of work that goes into a successful home meet.  The following positions need to be filled for success to occur:

Meet Set Up- requires 4 volunteers arrive before the meet- 4:30 works well- to set up equipment, chairs, PA system, the computer/printer, etc.  The benefit to this job is that these people don’t work during the meet so they can freely watch their swimmers perform.

Timers- 2 per lane.  Job responsibilities include using the digital stop watch to record the swimmer’s time and recording it correctly.  Timers must meet with the meet organizer at 5:30pm for instructions.  Timers have the second best view of the races.

Head Timer- 1 per meet.  Head timer starts two watches at the beginning of each race and is available if any of the regular timers needs a replacement watch.

Lane Judge- 1 per meet.  Sits with head timer on side of the pool and keeps track of placing for each heat.  The best seat in the house.

Runner- 1 per meet.  The runner collects the timer’s papers and lane judge decisions, staples them in lane order and takes them to the computer.

Computer- 2 people per meet.  One inputs the results while the other reads them off.

Ribbons- 2 people per meet.  One places the stickers on the ribbons as they come from the computer and the other files the ribbons in the swimmers’ files.

Meet Coordinator- 1 person per meet.

Starter- 1 per meet.  The starter also combines heats where possible and starts each race.

PA Announcer- The announcer begins the meet with the national anthem.   After the start of each race, the announcer identifies swimmers in each race.  The announcer also informs the crowd of any scoring developments, raffle drawings, snack bar availability, etc.

Stroke and Turn Judge- 2 per meet.  One stroke and turn judge stays on either side of the pool and watches the race.  It is S/T judge’s decision if a swimmer has violated any style rules- illegal kick, illegal turn, etc.  Only the S/T judges have the power to disqualify a swimmer.

Snack Bar- 8 workers per meet.  Snack bar volunteers are responsible for setting up, working, and cleaning up the snack bar during the meet.  These people need to arrive by 5pm.

8 and Under Helpers- 2 parents per meet (including away meets). Parents help gather up the younger swimmers and get them to their races on time.

Clean Up- 4 workers per meet.  After the party someone has to clean it up!

Our Super Volunteers:

We also have some fantastic parents that just needed more of that CT experience and offered to do (some were coerced) volunteer work that was above and beyond the call of duty.  Our 2010 CT Super Volunteers are:

Kay Nelson – SAAA Liaison, Championships Official, & Stroke & Turn Judge

Mike Heinz – Volunteer Coordinator

Wendi Cunningham – Snack Bar Coordinator

Connie Holiman – Snack Bar Coordinator

Kellye Seeger – Snack Bar Coordinator

Audrey Garigan – Snack Bar Coordinator

Travis Huxman – Stroke & Turn Judge

Fred Mendoza – Stroke & Turn Judge

Crissy Perham – Stroke & Turn Judge

Marcy Euler – Swim Meet Computer Operations

Kelly Urman – Swim Meet Computer Operations

Halley Freitas – Team Sprit/Party Crew

Patty & Carl Liaupsin – Team Sprit/Party Crew

Linda Alley-Sarnack – Team Sprit/Party Crew

Pam Liberty – Team Sprit/Party Crew

Marcy Watchman – Team Sprit/Party Crew

Mitchell Mock & Donna Difiore – Team Sprit/Party Crew

Lisa Moshel – Team Sprit/Party Crew

Teri DeFoor –  8&Under Roundup (home meets)

Jenna Sullivan – 8&Under Roundup (home meets)

Jane King – 8&Under Roundup (home meets)

Cindy Wood – 8&Under Roundup (away meets)

Kris Hawk – 8&Under Roundup (away meets)

Alex Hardy – 8&Under Roundup (away meets)

Kate Hiller – T-Shirts

Greg Olson – Webmaster

Michael Urman – P.A. Announcer

Jonny Sue Snyder-Perkins – Car Wash Organizer

Away Meets & Directions to Other Pools

Away Meets Helpers-the only jobs that definitely need to be filled for the away meets are the 8 and Under helpers.  2 parents volunteer to help keep the younger swimmers together and to get them to their races on time.

Championships Job Descriptions

In addition to the jobs identified above, there are a few extra positions at the invitational and championship meets.

Marshal- the marshal stands at the entrance to the starting deck and maintains crowd control.  The marshal allows one heat to enter at a time to keep the number of swimmers behind the starting blocks under control.

Awards- the same as “ribbons” for a dual meet.

Blanket Judge- the same as a lane judge except the blanket judge watches all 8 lanes.

Pre-Championships Pasta Party

Before championships it is traditional to have a pot-luck pasta party at the pool to get in the spirit of the competition and to get our swimmers ready.  Look for this information as championships get close.

Post-Championships Pizza Party

After the second night of championships, CT swimmers and parents meet at a local pizza parlor to celebrate the season and our overall finish in the league.  The party this season will be located at (to be announced) and will immediately follow the meet.

Awards Banquet

The end of the season awards banquet will be at CT a few days after the championship meet.  The banquet is pot luck and all members are encouraged to come early, swim, eat hearty, and celebrate the season.  All swimmers will receive their awards at this banquet.